Amazon’s financial reports are the backbone of your business accounting, but they are not always easy to interpret. Overlooked fees, untracked returns, and misclassified transactions can quietly erode your profits and trigger tax headaches.
On top of that, manual reconciliation consumes hours that could be spent growing your business rather than fixing spreadsheet errors.
This guide shows you exactly which Amazon reports matter for accurate accounting, how to access and organize them efficiently, and when to rely on automation.
Amazon’s financial reports directly affect your margins, tax bill, and cash flow. When you miss or misinterpret key data, the consequences are immediate and costly.
Consider these real-world scenarios:
This is why leading sellers on Amazon rely on real-time reporting tools to avoid these costly mistakes.
Amazon’s reporting suite overwhelms even seasoned sellers with overlapping reports, data gaps, and timing mismatches.
The confusion starts with four main report types:
Think of this scenario, for instance:
A seller reviews their Settlement Report showing a $10,000 deposit and assumes all orders are accounted for.
However, returns only appear in the Transaction Report, not the Settlement summary. They miss refunds, so their books show more revenue than actually hits their bank account.
Timing mismatches add to the challenge:
Amazon also groups multiple transactions into a single payment row. One settlement line might represent 50 orders plus fees and refunds. Untangling this requires careful mapping that spreadsheets handle poorly.
To cut through the noise, focus on the reports that matter most for your books.
Suggested Read: Amazon Seller Accounting Software Guide - Webgility
You only need four core Amazon reports to keep your books accurate and audit-ready. Each serves a distinct purpose:
|
Report name |
Purpose |
Recommended frequency |
Key use cases |
Data detail |
|
Settlement Report |
Reconcile bank deposits |
Bi-weekly/Monthly |
Cash flow, revenue totals |
Summary level |
|
Transaction Report |
Track individual orders |
Weekly/Monthly |
Refund validation |
Transaction detail |
|
Fee Report |
Break down all charges |
Monthly/Quarterly |
Margin analysis |
Itemized fees |
|
Inventory Report |
Show stock valuation |
Monthly |
Cost of goods sold, valuation |
Unit-level data |
Table: Four essential Amazon reports to learn
Automation tools like Webgility can pull and organize these reports automatically, ensuring no manual downloads are required.
With a clear process, you can gather every critical Amazon report in minutes. Here is how to do it:
Folder structure template:
[Year]/[Month]/Amazon-[ReportType]-[DateRange]
Example: 2026/06/Amazon-Settlement-0601-0615
Quick win: Start by pulling just your latest Settlement Report this week.
Suggested Read: How to Simplify Your Business Operations with Amazon QuickBooks Integration
Most costly errors stem from skipped or rushed reconciliation. Here is how to catch them before they hit your bottom line.
If your books do not match your payouts, check for missing return data or delayed settlements first. Connectors like Webgility automate reconciliation and flag mismatches, saving up to 90% of manual effort.
Suggested Read: How to Enter Amazon Sales into QuickBooks: A Step-by-Step Guide
If you spend more than 2 hours a week reconciling Amazon data, it is time to consider automation.
Three main triggers:
|
Option |
Pros |
Cons |
|
DIY + automation tools |
Low cost, fast setup, direct control |
Initial setup time, some manual review |
|
Hire a bookkeeper |
Offloads work, professional oversight |
Higher cost, less direct control |
|
Managed accounting service |
Hands-off, combines software + experts |
Monthly fee, less flexibility |
Table: When to automate accounting
Webgility is built for the exact friction points Amazon sellers hit with accounting reports. Instead of juggling CSVs, timing lags, and buried fees, it turns Amazon reporting into a repeatable, audit-ready workflow:
Watch now:How a Party Equipment Rental Business Gained Efficiency and Reduced Stress with Webgility
Final Note
With the right reports and a repeatable process, you can keep your books accurate and your decisions sharp.
Focus on the four essential Amazon reports, use a monthly reconciliation checklist, and consider automation as your volume grows.
Are you wondering whether the hours you spend on accounting work could be automated? As your business scales, exploring tools or services that fit your growth stage is the logical next move.
To learn more about how automation can help, get a demo of Webgility now.
The Settlement Report summarizes your bi-weekly Amazon payouts, while the Transaction Report lists every individual sale, refund, and adjustment. Both are needed for complete reconciliation.
Yes, automation tools like Webgility can pull Settlement, Transaction, Fee, and Inventory Reports directly from Seller Central and sync them with your accounting platform.
Map each fee type to the correct account in your accounting software. Refunds should reduce sales revenue, not be recorded as expenses, to ensure accurate financials.
If your order volume exceeds 500 per month, you sell on multiple channels, or you spend more than 10 hours monthly on reconciliation, automation will save time and reduce errors.