High transaction volumes, international tax regulations, payments reconciliation from multiple gateways, and inventory management across diverse sales channels make ecommerce accounting and financial management complex.
Not just this, the worst part is that these challenges don’t stop. Rather, they increase when the customer base and sales channels expand, making manual bookkeeping not only time-consuming but also prone to errors.
That’s where BigCommerce Xero integration can be the saviour. While BigCommerce and Xero don't directly connect, an integration platform like Webgility bridges the gap.
In this article, we’ll discover how to connect (step-by-step) your BigCommerce store with Xero's powerful accounting platform and how this integration can simplify your ecommerce workflows.
Let’s get started!
BigCommerce Xero integration offers a smart way to turn messy financial tasks into smoother automated systems.
BigCommerce is an ecommerce platform that helps businesses manage their online stores efficiently. This fully hosted solution handles everything from website hosting and design customization to inventory management, payment processing, and order fulfillment.
Xero is cloud accounting software known for automating financial tasks such as invoicing, bank reconciliation, expense tracking, and reporting. It provides real-time financial insights through a user-friendly, customizable dashboard.
Integrating these two tools connects sales and accounting to sync orders, payments, inventory, and taxes straight from BigCommerce to Xero. It keeps your books audit-ready & accurate, updates inventory in real time without any extra effort, and syncs batches for bulk updates at scheduled times.
Here are some of the benefits of how integrating BigCommerce with Xero can streamline your financial processes:
BigCommerce syncs orders into Xero, which automatically creates invoices with complete customer details and transaction data. It also helps eliminate the need to enter data and prevent costly errors.
Plus, it manages complex issues such as partial shipments or transactions in different currencies.
The integration pairs BigCommerce payments with Xero’s bank feed, creating entries that align with invoices. This keeps cash flow records accurate. It also generates credit notes to deal with tricky cases like returns, refunds, discounts, fees, and partial payments.
Integrating BigCommerce with Xero simplifies tax calculation and ensures compliance through the synchronization of regional tax rates and rules. This integration helps businesses capture and organize tax data, making it easier to create compliance reports or prepare to handle audits.
Another crucial workflow improved by this integration is real-time inventory management. Inventory levels are updated automatically between BigCommerce and Xero, minimizing the possibility of overselling or running out of stock.
Additionally, businesses get an accurate record of their COGS, making it clearer to see their profit margins and track expenses.
The unified data dramatically improves financial reporting and captures channel and SKU-level performance data, helping you identify your growth opportunities.
Real-time business performance shows up in profit and loss statements, cash flow reports, and balance sheets, enabling data-driven decisions and significantly reducing time required for monthly close and investor reporting.
Running a BigCommerce store requires integration with an accounting platform like Xero. As you can't connect them directly, you need a connector that will ensure the data flows between both these platforms seamlessly.
Out of ample connectors, Webgility is the #1 choice that integrates Xero with your online store, like BigCommerce.
Here we have mentioned a step-by-step process to connect your BigCommerce store with Xero through Webgility:
With everything connected and configured, Webgility will automatically sync your BigCommerce sales, inventory, and customer data with Xero. This setup removes the need to input data and ensures your accounting stays correct and current.
Note: Webgility offers white-glove onboarding and a 15-day free trial, making it easy to test the integration and customize workflows for your business.
The true value of BigCommerce Xero integration becomes clear when examining real-world implementations. Businesses that trusted Webgility have experienced considerable improvements in operational efficiency and financial visibility:
Company: LugBug
Industry: Baby & Parenting Products
Challenge:
LugBug saw rapid sales growth using BigCommerce, but manual tasks like tracking orders, handling inventory, and fixing financial data slowed them down. The team found it hard to meet operational needs in busy seasons.
Webgility solution:
LugBug connected Webgility to their BigCommerce store to automate and streamline their ecommerce operations. It synced orders and deposits, handled fees and returns, and gave the team one system to manage everything with clear financial insights.
Results:
"By connecting our apps and automating so many processes, Webgility's automation lets us minimize the number of tasks and responsibilities on each employee’s plate."- Nathan Day Founder, LugBug
Company: Grommers Pro
Industry: Pet Grooming Supplies
Challenge: Selling across ecommerce platforms, Grommers Pro found it challenging to keep financial data accurate and organized. Disconnected systems and spreadsheets led to inventory errors, missed reconciliation steps, and a lack of clarity on overall performance.
Webgility solution:
With Webgility connected to their BigCommerce storefront, Grommers Pro automated the flow of financial data, including orders, shipping fees, discounts, and returns. The integration provided a single source of truth across operations and finance.
Results:
"Webgility helped us save costs and eliminate errors by providing a single point of visibility into all the fees and shipping costs broken down by each channel." - Marco Lalau President, Groomers Pro
Manual processes slow you down, automation moves you ahead. Ecommerce businesses that automate financial workflows gain speed, accuracy, and insight, while those that don’t risk falling behind. Here are some of the reasons why automation has become more vital than ever:
As ecommerce grows, handling transactions gets harder. Managing sales across platforms, outsourcing logistics, and using different payment options makes manual checks impossible. Using automation tools like Xero and BigCommerce helps organize your accounts and ensure your books are ready to attract investors.
Shoppers want fast shipping, easy returns, and accurate order updates. Achieving this requires operational harmony. A synced accounting system ensures inventory, revenue, and shipping costs are all correctly accounted for, supporting smoother fulfillment and better customer service.
Managing sales tax across jurisdictions and meeting GAAP rules aren’t admin tasks, but they play a key role in running a business. With automation solutions like Webgility, managing sales tax across multiple jurisdictions becomes easy.
By automating the collection, categorization, and reporting of tax data for ecommerce businesses, you can ensure compliance, generate reliable audit logs, and reduce the risk of penalties.
In competitive ecommerce, inefficiency is expensive. Manual processes create hidden costs: opportunity cost of time not spent on growth, error cost leading to poor decisions, compliance risk, scalability limitations, and competitive disadvantage as automated competitors move faster. Imagine spending 20+ hours a month fixing errors instead of growing your business. Think, how much opportunity is lost?
That's how to set up BigCommerce Xero integration and see the benefits it brings to your accounting system.
By following the detailed guide from start to finish, you’ll be ready to take full advantage of what this powerful integration offers.
While BigCommerce and Xero are powerful on their own, integrating them without Webgility - an automation tool means you're stuck juggling manual imports, spreadsheets, or limited native connectors that don’t scale with your business.
If you’re a multichannel seller who needs more than just basic connections, choose Webgility for integrating these two powerful platforms. Using this ecommerce accounting tool, you can automate the sync of orders, refunds, fees, taxes, and inventory between BigCommerce and Xero in real time.
Schedule a demo and discover how Webgility can save you hours every week while delivering the financial accuracy and insights your business deserves!
BigCommerce does integrate with Xero, but not directly. The most reliable way to connect BigCommerce with Xero is using Webgility that automates data synchronization and reduces manual work.
You get to pick between real-time- daily, or manual syncing, based on what your business needs, accounting preferences and the number of orders you handle in a month.
Absolutely. Webgility supports ecommerce bookkeepers and accounting firms with bulk client management and clean reconciliation features.
Yes, Webgility lets you link multiple BigCommerce stores to one Xero account, making it possible to handle all of them in one place.