Trusted by thousands of small and medium-sized businesses, Xero is an accounting platform that needs no introduction. Starting in New Zealand in 2006, Xero has expanded and now serves over 4.4 million users across more than 180 countries.
This go-to accounting tool simplifies financial management with its user-friendly design and offers extensive reporting tools. Also, its capacity to process transactions from multiple channels makes it a great fit for many ecommerce businesses.
However, as your company expands, so does its complexity - creating an essential need to automate and integrate systems that can link your accounting software with the various tools and platforms your business depends on every day.
If you're still spending countless hours on manual accounting tasks, Xero integration strategy might be the solution you need.
Xero's real strength comes from its ability to integrate with over 1000 apps. We understand that trying numerous applications to find the right one can be daunting.
That's why we've put together this guide. It compares the top 10 Xero integrations and add-ons that reduce manual work and help your team save time.
Here's the best part: The #1 integration on our list can save you 10-15+ hours each week.
Disconnected systems lead to wasted time, fragmented data, and financial blind spots. That’s why connecting tools to Xero isn't just handy, it's key to boost productivity and expand your business. Here are some common issues businesses face with standalone systems:
Keeping separate customer lists across different platforms results in mismatched info and involves extra work updating multiple systems with identical data
Matching sales transactions with deposits, fees, taxes, and inventory changes manually can be a time-consuming, error-prone process, as your business grows
Switching between systems slows teams down. Teams waste valuable time on tasks they could automate, like inputting invoices or tracking down missing information across different platforms
Home page image of Webgility specifying its major features
Best for: Ecommerce businesses, multichannel sellers, and accountants and bookkeeping firms
Webgility stands out as an ecommerce accounting automation solution that connects online selling platforms with Xero. This integration has an impact on how businesses handle their finances. It syncs sales info, refunds, marketplace fees, taxes, and stock levels without any manual work. This means companies don't need to input data or balance their books by hand.
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Home page image of Hubdoc specifying its major features
Best for: Document collection and data extraction
Hubdoc is transforming the document management process by automatically fetching and organizing financial documents from various sources. The platform connects directly to banks, utilities, and other service providers to retrieve statements and bills, then extracts relevant data for seamless integration with Xero.
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Home page image of Stripe specifying its major features
Best for: Online payment processing and reconciliation
Stripe provides a robust payment processing platform that integrates seamlessly with Xero, enabling businesses to accept card payments, manage subscriptions, and handle recurring billing with ease. The integration ensures that all transaction data flows directly into Xero for accurate financial reporting.
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Home page image of Shopify specifying its primary features
Best for: DTC ecommerce businesses on Shopify
Shopify's integration with Xero, facilitated through specialised apps like Xero Bridge or Webgility, creates a powerful ecommerce accounting solution. The integration automatically syncs order data, customer information, and payment details while breaking out fees and tax information for accurate reporting.
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Home page image of Cin7 Core specifying its primary features
Best for: Wholesalers, manufacturers, and inventory-heavy businesses
DEAR Systems (now Cin7 Core) is a full-featured inventory and order management platform for product-based businesses. When connected to Xero, it gives manufacturers and wholesalers a clear view of operations from purchase to sale.
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Home page image of Fathom specifying its primary features
Best for: Accountants, CFOs, and growth-focused business owners
Fathom transforms raw Xero data into detailed reports, KPI dashboards, and financial forecasts. The platform is particularly valuable for businesses operating multiple entities or those requiring complex financial analysis for investor reporting or strategic planning.
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Home page image of Gusto specifying its primary features
Best for: Payroll and employee management
Gusto simplifies payroll processing while maintaining seamless integration with Xero. The platform automates tax calculations, handles government filings, and manages employee benefits while ensuring that all payroll-related journal entries are accurately recorded in Xero.
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Home page image of Tradify specifying its primary features
Best for: Trades and service businesses
Tradify provides a complete business management solution specifically designed for trade businesses. The platform combines job tracking, quoting, scheduling, and invoicing in a single system that integrates seamlessly with Xero for comprehensive financial management.
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Home page image of ApprovalMax specifying its primary features
Best for: Ecommerce marketplace sellers
ApprovalMax adds sophisticated approval workflows to Xero, enabling businesses to implement multi-layered approval processes for bills, expenses, and purchase orders. The platform maintains detailed audit trails and ensures compliance with internal controls and external regulations.
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Home page image of Chaser specifying its primary features
Best for: Expense management and receipt processing
Late payments are a cash flow killer. Chaser automates the invoice follow-up process, sending customized reminder emails to customers with outstanding balances. The platform integrates with Xero to identify overdue invoices and can significantly improve collection rates and cash flow.
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Also read: Top 12 Ecommerce Automation Software To Drive Growth In 2025
Picking the best Xero integration requires you to understand your workflows, pain points, and business goals. Let's explore how to approach this decision:
Take a close look at which processes eat up the most time or cause the most errors - Do you spend hours matching marketplace payouts? Do inventory mismatches happen often? Focus on integrations that can eliminate those manual tasks first
Not every tool fits every business model. Online sellers might want to prioritize inventory and order syncing tools like Webgility or Shopify connectors, while service businesses might get more value from solutions like Tradify or Gusto. Pick tools that suit your specific field
Look beyond the price tag. Think about how much time and work the tool can save, and how it can cut down on mistakes. A $50 monthly integration that saves you over 10 hours of manual work each month is worth its weight in gold. Also consider how it can improve accuracy, speed things up, and help you grow
There's no need to change your tech setup right away. Begin with one or two connections that'll make the biggest difference, prove their worth, and build up your linked system. Make sure each new tool plays nice with what you already have
Ensure integrations meet your industry's compliance requirements and data protection standards
Choose solutions that can scale with your business rather than requiring replacement as you expand
You don't need to wonder if Xero integrations are right for you. You just need to know which ones will work best for your business. Look at what takes up most of your time and which manual tasks slow you down.
Also, see if your sales, inventory, and accounting are in sync. If they're not, it's time to make a change.
If you run an online store, think about automation tools like Webgility, which can easily connect your online sales channels with Xero, automating everything from order synchronization to inventory updates and financial reporting.
Book a quick demo to see how over 5,000 companies have grown smarter. They now have clean books, access to real-time inventory and deeper insights powered by AI.