Top 10 Xero integrations & add-ons to grow your business

Trusted by thousands of small and medium-sized businesses, Xero is an accounting platform that needs no introduction. Starting in New Zealand in 2006, Xero has expanded and now serves over 4.4 million users across more than 180 countries.

This go-to accounting tool simplifies financial management with its user-friendly design and offers extensive reporting tools. Also, its capacity to process transactions from multiple channels makes it a great fit for many ecommerce businesses.

However, as your company expands, so does its complexity - creating an essential need to automate and integrate systems that can link your accounting software with the various tools and platforms your business depends on every day.

If you're still spending countless hours on manual accounting tasks, Xero integration strategy might be the solution you need. 

Xero's real strength comes from its ability to integrate with over 1000 apps. We understand that trying numerous applications to find the right one can be daunting. 

That's why we've put together this guide. It compares the top 10 Xero integrations and add-ons that reduce manual work and help your team save time. 

Here's the best part: The #1 integration on our list can save you 10-15+ hours each week.

Why Xero integrations matter

Disconnected systems lead to wasted time, fragmented data, and financial blind spots. That’s why connecting tools to Xero isn't just handy, it's key to boost productivity and expand your business. Here are some common issues businesses face with standalone systems:

1. Data duplication 

Keeping separate customer lists across different platforms results in mismatched info and involves extra work updating multiple systems with identical data

2. Manual reconciliation

Matching sales transactions with deposits, fees, taxes, and inventory changes manually can be a time-consuming, error-prone process, as your business grows

3. Inefficient workflows 

Switching between systems slows teams down. Teams waste valuable time on tasks they could automate, like inputting invoices or tracking down missing information across different platforms

Top 10 Xero integrations & add-ons
1. Webgility

Home page image of Webgility specifying its major features

Best for: Ecommerce businesses, multichannel sellers, and accountants and bookkeeping firms

Webgility stands out as an ecommerce accounting automation solution that connects online selling platforms with Xero. This integration has an impact on how businesses handle their finances. It syncs sales info, refunds, marketplace fees, taxes, and stock levels without any manual work. This means companies don't need to input data or balance their books by hand.

Key features:

• Customizable accounting workflows: Choose between order-level or summarized posting, set rules for how data flows into Xero, and tailor workflows to match your accounting preferences
• Automated reconciliation & audit-ready books: Map transactions with audit-ready precision, track COGS and sales tax, and reconcile payouts in minutes instead of hours
• Multichannel inventory sync: Update pricing and keep inventory levels accurate across all your ecommerce platforms to prevent overselling, stockouts, and fulfillment errors
• Real-time order & payout sync: Automatically sync orders, refunds, fees, taxes, and payouts from every sales channel into Xero
• Sales tax automation: Breaks out and maps sales tax by jurisdiction using platform data or Avalara
• Multichannel and multi-currency support: Handles large transaction volumes - orders, payouts, and accounting entries, from multiple platforms in multiple currencies
• B2B workflow management: Supports partial payments, terms, and complex business transactions

Pros:

• Connect 70+ platforms starting from online stores, marketplaces, and POS systems with your accounting systems
• Handle growing order volume without needing to expand your ops or finance team
• Know your real margins, cash flow, and performance by channel/product
• Built-in tax compliance tools
• Automate up to 90% of manual accounting tasks - saving hours each week

Cons:

• This feature-rich platform can be overwhelming to use for very small online retailers

Pricing

• Free trial: 15 days
• Essentials: $24.50
• Pro: $49.50/month (For Xero)

2. Hubdoc

Home page image of Hubdoc specifying its major features

Best for: Document collection and data extraction

Hubdoc is transforming the document management process by automatically fetching and organizing financial documents from various sources. The platform connects directly to banks, utilities, and other service providers to retrieve statements and bills, then extracts relevant data for seamless integration with Xero.

Key features:

• Data extraction and Optical Character Recognition (OCR): Extracts, categorises and pulls key details (relevant financial data) from uploaded receipts and invoices using OCR
• Xero syncing: Publishes source documents and extracts data directly into Xero, attaching them to transactions
• Smart cloud storage: All documents are securely stored in the cloud, making them easily searchable and accessible from anywhere

Pros:

• Reduces manual data entry by automatically extracting information
• Creates transactions in Xero with source documents attached
• Mobile app for capturing receipts on the go

Cons:

• Data extraction may occasionally require manual verification for complex document formats
• Limited customization options for document categorization rules

Pricing:

• Free: 30-day trial
• Paid plan: $12/mo 

3. Stripe

Home page image of Stripe specifying its major features

Best for: Online payment processing and reconciliation

Stripe provides a robust payment processing platform that integrates seamlessly with Xero, enabling businesses to accept card payments, manage subscriptions, and handle recurring billing with ease. The integration ensures that all transaction data flows directly into Xero for accurate financial reporting.

Key features:

• Support one-time payments & subscriptions: Enables one-time payments and recurring billing for SaaS, service, and ecommerce models
• Real-time payment notifications: Alerts you instantly when a customer pays, helping improve cash flow monitoring
• Comprehensive payment processing: Accepts cards, digital wallets, and international payments with advanced security

Pros:

• Handles high volumes without lag
• Automatic payment matching and reconciliation
• Custom payment forms and hosted checkout pages

Cons:

• Limited reporting depth.
• Refund syncs may require manual input

Pricing:

Custom Pricing

4. Shopify + Xero Integration (via apps like Xero Bridge or Webgility)

Home page image of Shopify specifying its primary features

Best for: DTC ecommerce businesses on Shopify

Shopify's integration with Xero, facilitated through specialised apps like Xero Bridge or Webgility, creates a powerful ecommerce accounting solution. The integration automatically syncs order data, customer information, and payment details while breaking out fees and tax information for accurate reporting.

Key features:

• Automated order sync: Captures Shopify order details and posts to Xero
• Fee & tax breakdown: Separates Shopify fees, sales tax, and shipping costs in journal entries for clarity
• Inventory updates: Maintains real-time inventory levels and cost tracking across systems

Pros:

• Maintains accurate inventory counts
• Eliminates manual data entry between systems
• Daily synchronization of sales transactions

Cons:

• Requires separate integration app
• Sync errors may occur with high volume

Pricing

• Starter: $5/mo
• Basic: $29/mo
• Retail: $79/mo
• Shopify: $79/mo
• Shopify Advanced: $299/mo

5. DEAR Systems (Cin7 Core)

Home page image of Cin7 Core specifying its primary features

Best for: Wholesalers, manufacturers, and inventory-heavy businesses

DEAR Systems (now Cin7 Core) is a full-featured inventory and order management platform for product-based businesses. When connected to Xero, it gives manufacturers and wholesalers a clear view of operations from purchase to sale.

Key features:

• Xero integration: Posts invoices, bills, payments, and COGS directly into Xero
• Inventory management: Tracks inventory across multiple locations with real-time visibility
• Manufacturing tools: Manages Bill of Materials (BOM) and production workflows efficiently

Pros:

• Handles complex manufacturing processes
• Accurate inventory valuation and cost tracking for better profitability analysis
• Manages complex warehouse and distribution operations efficiently

Cons:

• Complex UI
• Limited mobile app functionality

Pricing:

• Standard: $349/mo
• Pro: $549/mo
• Advanced: $999/mo
• Omni: Contact sales

6. Fathom

Home page image of Fathom specifying its primary features

Best for: Accountants, CFOs, and growth-focused business owners

Fathom transforms raw Xero data into detailed reports, KPI dashboards, and financial forecasts. The platform is particularly valuable for businesses operating multiple entities or those requiring complex financial analysis for investor reporting or strategic planning.

Key features:

• Financial forecasting: Provides scenario planning and predictive analytics tools
• Multi-entity consolidation: Combines financial data across multiple business entities
• White-label reporting: Custom branding for accounting firms and consultants

Pros:

• Offers clean, executive-level reports
• Forecasting tools help with strategic planning and decision-making
• Supports unlimited custom KPIs

Cons:

• Steep learning curve for non-finance users
• No native real-time cash flow forecasting

Pricing:

• Free Plan
• Premium: $15/mo
• Team Edition: $19/mo
• Team Edition Pro: $29/mo

7. Gusto

Home page image of Gusto specifying its primary features

Best for: Payroll and employee management

Gusto simplifies payroll processing while maintaining seamless integration with Xero. The platform automates tax calculations, handles government filings, and manages employee benefits while ensuring that all payroll-related journal entries are accurately recorded in Xero.

Key features:

• Xero sync: Journal entries automatically posted into Xero
• Benefits administration: Manages employee benefits and insurance programs seamlessly
• Time management: Tracks employee hours and manages paid time off requests

Pros:

• Automatically updates Xero with payroll journal entries
• Handles tax compliance across multiple states
• Employee self-service portal reduces HR inquiries

Cons:

• U.S.-only availability
• Higher costs as employee count increases

Pricing: 

• Simple: $49/mo
• Plus: $80/mo
• Premium: $180/mo

8. Tradify

Home page image of Tradify specifying its primary features

Best for: Trades and service businesses  

Tradify provides a complete business management solution specifically designed for trade businesses. The platform combines job tracking, quoting, scheduling, and invoicing in a single system that integrates seamlessly with Xero for comprehensive financial management.

Key features:

• Xero integration: Sync invoices, customers, and payments to Xero
• Scheduling & dispatch: Coordinates team schedules and job assignments efficiently
• Cost tracking: Monitors material and labor costs for accurate project profitability

Pros:

• Field staff can update jobs and access information from any location
• Saves hours of weekly paperwork and office tasks
• GPS tracking for accurate job costing

Cons:

• Less relevant for product-based or ecommerce businesses
• Limited customization for niche workflows outside trades

Pricing:

• Free: 14-days trial
• Lite: $47/mo
• Pro: $51/mo
• Plus: $61/mo
• Custom: Contact sales

9. ApprovalMax

Home page image of ApprovalMax specifying its primary features

Best for: Ecommerce marketplace sellers

ApprovalMax adds sophisticated approval workflows to Xero, enabling businesses to implement multi-layered approval processes for bills, expenses, and purchase orders. The platform maintains detailed audit trails and ensures compliance with internal controls and external regulations.

Key features:

• Automated reconciliation: Automatic reconciliation of marketplace payouts
• Automated routing: Directs approvals based on amount thresholds and departmental criteria
• Xero integration: Seamlessly processes approved transactions directly into Xero

Pros:

• Prevents unauthorized spending and reduces financial risk exposure
• Adapts to complex organizational structures and approval hierarchies
• Cost of goods sold tracking

Cons:

• Initial setup takes time
• Non-finance users may struggle with UI

Pricing (For Xero):

• Free: 14-day trial
• Standard: $45/mo
• Advanced: $69.17/mo 
• Premium: $100.83/m

10. Chaser

Home page image of Chaser specifying its primary features

Best for: Expense management and receipt processing

Late payments are a cash flow killer. Chaser automates the invoice follow-up process, sending customized reminder emails to customers with outstanding balances. The platform integrates with Xero to identify overdue invoices and can significantly improve collection rates and cash flow.

Key features:

• Automated reminders: Sends customized reminder sequences with intelligent timing
• Professional templates: Uses personalized email templates with appropriate tone settings
• Xero sync: Real-time updates from your Xero account

Pros:

• Helps get paid faster
• Reduces manual chasing
• Maintains digital records for audit-ready accounting

Cons:

• Some complex documents may require manual verification
• Higher tiers needed for advanced approval workflows

Pricing:

• Free: 10-days trial
• Compact: $180/mo
• Core: $495/mo
• Complete: $9000/mo
• Custom: Contact sales

Also read: Top 12 Ecommerce Automation Software To Drive Growth In 2025

How to choose the right integrations for your business

Picking the best Xero integration requires you to understand your workflows, pain points, and business goals. Let's explore how to approach this decision:

1. Assess your pain points

Take a close look at which processes eat up the most time or cause the most errors - Do you spend hours matching marketplace payouts? Do inventory mismatches happen often? Focus on integrations that can eliminate those manual tasks first

2. Consider your industry-specific needs 

Not every tool fits every business model. Online sellers might want to prioritize inventory and order syncing tools like Webgility or Shopify connectors, while service businesses might get more value from solutions like Tradify or Gusto. Pick tools that suit your specific field

3. Evaluate cost vs. benefit 

Look beyond the price tag. Think about how much time and work the tool can save, and how it can cut down on mistakes. A $50 monthly integration that saves you over 10 hours of manual work each month is worth its weight in gold. Also consider how it can improve accuracy, speed things up, and help you grow

4. Start small 

There's no need to change your tech setup right away. Begin with one or two connections that'll make the biggest difference, prove their worth, and build up your linked system. Make sure each new tool plays nice with what you already have

5. Review data security 

Ensure integrations meet your industry's compliance requirements and data protection standards

6. Plan for growth 

Choose solutions that can scale with your business rather than requiring replacement as you expand

Grow smarter with the right Xero integration!

You don't need to wonder if Xero integrations are right for you. You just need to know which ones will work best for your business. Look at what takes up most of your time and which manual tasks slow you down.

Also, see if your sales, inventory, and accounting are in sync. If they're not, it's time to make a change.

If you run an online store, think about automation tools like Webgility, which can easily connect your online sales channels with Xero, automating everything from order synchronization to inventory updates and financial reporting. 

Book a quick demo to see how over 5,000 companies have grown smarter. They now have clean books, access to real-time inventory and deeper insights powered by AI.