Square Deposits Aren't QuickBooks Entries
Webgility connects Square to QuickBooks and posts every in-person and online Square transaction, processing fee, tax, and payout individually so your retail and ecommerce sales live in one unified ledger that closes without manual work.
Square Sees the Sale. QuickBooks Needs to Record It.
Square processes every in-person and online transaction and deposits the net amount after deducting its fees. That deposit hits your bank as a single number that doesn't tell QuickBooks: how many sales made up the deposit, which product categories generated revenue, what the Square processing fee was per transaction, how much tax was collected by jurisdiction, or how refunds and voids should affect your books.
Webgility captures every Square transaction, maps it to your QuickBooks chart of accounts, and posts it with all the detail your accountant needs. Whether customers buy in-store at your POS or online through Square, Webgility streamlines all order, inventory, and tax details into one unified QuickBooks ledger.
In-Person and Online Sales in One Ledger
Square aggregates all your transactions and deposits the net amount to your bank account. Webgility traces every deposit back to the individual sales, fees, and refunds that compose it and posts a single reconciled entry to QuickBooks. Your bank statement and your books agree without manual addition.
If you combine Square with other channels like Shopify, Amazon, or eBay, Webgility consolidates everything into one QuickBooks close. Your retail and ecommerce operations share one set of books instead of requiring separate reconciliation workflows for each.
See Webgility in Action.
A real instance pre-loaded with sample orders, channels, and accounting entries. Nothing to install. No account needed.
Square Accounting That Closes Clean
Webgility maps your Square data to your QuickBooks chart of accounts, validates with a test sync, and goes live in days. No manual exports, no spreadsheet bridges, no unexplained variances at month-end.
POS and online unified
In-person Square transactions and Square Online orders both flow into the same QuickBooks ledger with the same account mapping. Retail and ecommerce in one close, not two.
Fee and tax accuracy
Square marketplace fees, shopping cart fees, and payment processing fees all recorded and posted to your QuickBooks automatically. Tax collected by jurisdiction mapped to the correct payable account.
Inventory sync
Every Square sale reduces on-hand quantities in QuickBooks automatically. No separate inventory adjustment. Your books and your stock levels stay in sync across retail and online channels.
Find out what your operational gaps are actually costing you.
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