Every ShipStation Label Cost Belongs in QuickBooks
Webgility connects ShipStation to QuickBooks and posts every shipping label cost, carrier fee, and shipment expense per order, classified to the right account, so your true shipping costs are captured and your books close without manual reconciliation.
ShipStation Ships It. QuickBooks Needs to Expense It.
ShipStation handles carrier selection, label generation, and tracking for all your orders across every channel. But the cost of every label you print is an expense that needs to land in your accounting software. Without a direct connection, shipping costs accumulate in ShipStation while QuickBooks shows nothing, and you lose visibility into your true per-order shipping margin.
Webgility captures every ShipStation shipment and posts the label cost to the correct QuickBooks expense account at the order level. Carrier charges, residential delivery fees, fuel surcharges, and signature requirements are classified separately so your shipping expense line reflects the actual cost structure, not a blended average.
Shipping Expenses Match Your Carrier Bills
At month-end, your carrier invoices need to match your QuickBooks shipping expense accounts. Webgility posts every ShipStation label cost in real time so when your UPS or FedEx bill arrives, the amount matches what's already in your books. No retroactive entry. No batch corrections.
Shipping income collected from customers is tracked separately from shipping expense paid to carriers, giving your accountant clean data to calculate shipping margin per order and per channel without building separate spreadsheets.
See Webgility in Action.
A real instance pre-loaded with sample orders, channels, and accounting entries. Nothing to install. No account needed.
Shipping Costs in QuickBooks, Automatically
Webgility maps your ShipStation data to your QuickBooks chart of accounts, validates with a test sync, and goes live in days. No manual exports, no spreadsheet bridges, no unexplained shipping variances at month-end.
Per-order cost capture
Every ShipStation label cost, surcharge, and fee posted to the correct QuickBooks expense account at the order level. True shipping cost per order, per carrier, per service level, all in your books.
Carrier-level classification
UPS, FedEx, USPS, and DHL expenses posted to separate accounts. Fuel surcharges, residential fees, and signature requirements classified individually. No blended shipping line item hiding your cost breakdown.
Multi-channel sync
ShipStation pulls orders from Amazon, Shopify, eBay, and every other channel. Webgility posts the shipping cost for each order back to QuickBooks alongside the revenue and fees from the originating channel.
Find out what your operational gaps are actually costing you.
Our team of experts will help surface your operations and finance concerns. In 30 minutes, we will discuss your channels, accounting setup, leakages, inventory inconsistencies, and close process.