52 hours saved every week. Invoice entry from 10 minutes to seconds.
The Nappy Shoppe was founded by Sharni Vaughan, who designed custom cloth diaper inserts called G-Flappers and expanded from online sales to a brick-and-mortar store in Allen, Texas. Before Webgility, they were eight months behind on QuickBooks entries despite having a dedicated employee doing nothing but data transfer.
Eight months behind on accounting despite a full-time data entry employee
The Nappy Shoppe operated across multiple channels: their Zen Cart website, Amazon, and Etsy, while also running a physical retail location. The sheer volume of orders coming through multiple storefronts made back-office operations overwhelming.
The bulk of daily operational work was concentrated in shipping: manually processing each order and entering it for fulfillment took six to eight hours per day. Despite having one employee whose sole job was to transfer data into QuickBooks, the company was eight months behind on entering invoices. Each invoice took up to 10 minutes to complete.
The backlog represented not just an accounting risk but a business intelligence blind spot. Without accurate books, Sharni and her team could not make confident decisions about inventory, cash flow, or growth strategy.
Webgility automated the entire order-to-accounting workflow in one step
Webgility connected The Nappy Shoppe's Zen Cart website, Amazon, and Etsy storefronts to QuickBooks, along with their Endicia DAZzle shipping system. Orders began posting to QuickBooks automatically, and the shipping workflow was streamlined dramatically.
Daily shipping time dropped from six to eight hours down to one to two hours, an 88% reduction in shipping labor. Invoice entry that previously took up to 10 minutes was reduced to seconds. The accounting backlog was cleared, $140 per week in labor costs was saved, and the full-time data-entry employee could be redirected to more valuable work. Total time saved across shipping and accounting combined: 52 hours per week.
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"Webgility saved us 52 hours every week across shipping and accounting. Entering invoices that used to take 10 minutes now happens in seconds. We are no longer behind on our books."
88% reduction in shipping labor
Six to eight hours of daily shipping work collapsed to one to two hours after Webgility automated the order-to-fulfillment connection.
$140/week saved in labor costs
By automating invoice entry from 10 minutes to seconds, The Nappy Shoppe freed up a full-time employee and saved $140 every week.
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