Eliminate Manual Work with Xero Wix Integration: Here’s How!

Running an ecommerce business on Wix? No matter if you’re selling your products on Wix or other channels, such as Amazon, Shopify, and more,  the possibility of costly errors and scattered financial data increases. 

When your Wix store data and your accounting software operate in isolation (without integration), it will lead to delayed reporting, inventory mismatch, increased data entry errors, and tax and compliance risks. 

That’s where smart automation comes in. With Xero Wix integration, you can automate order-to-accounting sync, simplify invoicing and payments, improve cash flow visibility and financial reporting, and keep inventory and COGS in check. 

In this article, we’’ll explain the steps required for Xero Wix integration using advanced automation tools like Webgility. By the end of this read, you’ll know how combining Wix with Xero can bring control to your ecommerce workflows.  

Common challenges you face without Xero Wix integration

When you run your storefront on Wix and manage books in Xero without integration, your team is likely stuck in the weeds of repetitive tasks like:

• Manually creating invoices in Xero for every order placed on Wix
• Hand-keying customer, tax, and payment data into Xero for reconciliation
• Dealing with duplicate data entries between sales reports, spreadsheets, and accounting software

These inefficiencies not only waste time but also introduce hidden business costs:

• Human errors that affect tax filings and cash flow reports
• Delayed financial insights that hinder strategic decisions
• Compliance risks due to mismatched sales and accounting records
• Increased operational overhead, especially as order volumes scale

What is the Xero Wix integration?

The Xero Wix integration is an automated bridge that connects your Wix store and order management system with Xero's accounting and reconciliation platform. 

It connects:

• Wix: Your ecommerce storefront, order management, customer details, product data, taxes, and shipping
• Xero: Your cloud-based accounting platform that manages invoices, payments, deposits, reconciliations, and inventory

It automates:

• Syncing orders, taxes, shipping information, discounts, and payment details from Wix into Xero
• Generating invoices or sales receipts in Xero
• Reconciling payments, refunds, and transaction charges
• Keeping product and inventory records in sync

The integration works by monitoring your Wix store for new orders, refunds, and changes, then it reconciles transactions in Xero. This setup lets your sales and finance processes run together without needing anyone to do it manually.

Use cases: Who benefits most from the Xero Wix integration

The Xero Wix integration, powered by Webgility, simplifies ecommerce accounting for a range of users, whether you're a solo entrepreneur, scaling business, or accounting firm serving online sellers. Here's how different segments benefit from it:

1. SMBs selling direct-to-consumer

Smaller and mid-sized online stores often begin by doing everything by hand, such as order tracking, invoicing, tax reporting, and reconciliation. But as sales grow, so do the risks of human error and burnout.

With Xero Wix integration using Webgility, you can:

• Post orders from Wix automatically to Xero with the right tax, payment, and customer details
• Eliminate repetitive tasks like invoice creation and deposit matching
• Real-time data sync, keeping your books updated without hiring a full-time bookkeeper

Why it matters: 

B2B and ecommerce business owners get to focus on growing product lines or marketing instead of wasting time transferring data across platforms.

2. Multichannel sellers

Selling on multiple platforms like Wix, Amazon, eBay, and Etsy is great to increase your revenue, but a nightmare for accounting without integration. It is because each channel has different payout cycles, fee structures, and tax settings.  

However, with Webgility + Xero Wix integration, you can:

• Centralize sales and financial data from all channels into one Xero account
• Reconcile orders, fees, refunds, and shipping expenses from all channels
• Monitor profitability by sales channel or product

Why it matters:

It reduces reliance on spreadsheets, simplifies reconciliation tasks, and helps make faster financial decisions across platforms.

3. Bookkeepers and accounting firms

Time equals money when it comes to firms handling several e-commerce clients. Each client's sales platforms, tools, and processes make it tough to keep books organized.

Using Webgility + Wix + Xero, you can:

• Standardize how Wix (and other channels) sync into Xero for every client
• Allow customization of account, tax, shipping, and COGS mapping based on each client
• Free up time for higher-value services like forecasting and strategy

Why it matters:

This helps these firms grow their operations without needing more employees and ensures accurate and reliable reporting.

4. Sellers with international orders

Expanding into global markets can open doors to big growth opportunities, but it also brings many challenges. Sellers need to handle a lot like managing multiple currencies, dealing with changing exchange rates, and following different compliance rules depending on the region or payment platform.

With Webgility + Xero + Wix integration, you can:

• Sync multi-currency orders from Wix into Xero
• Use correct international tax rules and keep detailed audit records
• Make it easier to meet compliance needs for international transactions

Why it matters:

Sellers can follow compliance laws across countries and understand their finances better, even with complex order flows.

Setting up your Xero Wix integration using Webgility

Webgility makes Xero Wix integration easy, so you can automate ecommerce accounting from day one. Here's how to do it:

1. Connect Webgility to Wix

• Go to the Connections section in Webgility and navigate to Sales Channels
• Click on Add New Store
• Continue by choosing your sales channel type (Sales Channel or Restaurant), then click Connect to WIX
• You’ll be redirected to the Wix login page. Log in with your Wix credentials
• Approve the integration by clicking Agree & Add, which generates an Instance ID
• Return to Webgility, fill in your company’s details, and configure your order download preferences
• Click Save to complete; Webgility will start downloading recent orders and establish the connection

2. Connect Webgility to Xero

• After adding your sales channel (Wix), go to Connect to Accounting Software in your Webgility Online dashboard
• Click Connect Accounting, select Xero as your accounting software, and click Next
• In the prompted window, select Connect to Xero and click on ‘Next’. Log into your Xero account when directed
• Authorize Webgility to access your Xero organization by providing the necessary permissions
• Once you see the success message, Webgility will download contacts, items, and other relevant data from Xero for synchronization

3. Configure your sync preferences

• Set preferences for order download frequency, mapping of tax codes, inventory settings, payment accounts, and more, according to how you want data to sync between Wix, Webgility, and Xero
• Map each Wix order field appropriately to Xero’s accounts, ensuring correct posting of sales, refunds, and fees

4. Automated sync and management

• Webgility will now automatically transfer all sales, refunds, fees, and customer data from your Wix store to Xero in real-time or as scheduled
• This lets you automate bookkeeping tasks, track revenue, match transactions, and handle multi-currency or multichannel needs based on your business needs

Choosing the right integration tool

Not all integration tools work the same way. While many claim to connect ecommerce platforms with accounting software, only a few have the reliability, flexibility, and features that growing businesses require. 

If you are choosing an Xero Wix integration tool, consider these key points:

1. Real-time vs scheduled sync

An important feature to consider as it affects how quickly your financial data reflects current business activity. Real-time syncing provides immediate updates but may not be necessary for all business models. Scheduled syncing, on the other hand, works well for businesses dealing with a large number of transactions.

2. Historical data imports

This feature ensures you can bring existing order history into your integrated system without starting from scratch. This feature is crucial for maintaining complete financial records and historical reporting capabilities.

3. Multichannel compatibility

Even if you’re starting with Wix, future growth often includes new channels like Amazon, Shopify, or Etsy. Always ensure your integration tool can expand with your business operations instead of limiting your growth.

Managing multiple sales channels gets easier with tools that combine accounting, simplify inventory tracking, and keep your finances organized as your business grows.

Webgility connects with over 70 ecommerce platforms, marketplaces, and POS systems enabling seamless accounting across all your selling channels into one Xero account.

4. Customer support and onboarding help

Ecommerce accounting can be nuanced, especially when mapping products, taxes, and payments. Even the most powerful software won't get you far without the right support.

Implementation support, documentation, and responsive customer service are essential for a smooth launch and ongoing success of your business. 

Getting B2B and ecommerce experts' help upfront reduces costly errors and financial delays.

ROI and business impact of integrating Xero and Wix

The financial benefits of implementing a Xero Wix integration extend far beyond the time savings. Here are some of the significant ones:

• Cost savings from reduced manual labor: Doing bookkeeping by hand can be pricey, whether it's paying employees for those hours, outsourcing accountants, or losing valuable time to mundane tasks. The integration eliminates the need to hire additional administrative staff as order volume increases, allowing businesses to maintain lean operations while scaling efficiently

Result: Your operating costs decrease, and your resources are reallocated to more strategic functions.

• Improved cash flow management: Real-time financial insights show your current financial state. This lets you manage cash flow ahead of problems instead of waiting to react. With clearer visibility, you can decide smarter on when to buy inventory, spend on marketing, or explore growth possibilities

Result: You’re better equipped to make short-term decisions, manage obligations, and seize growth opportunities without financial blind spots.

• Scalability benefits as the business grows: Manual methods might work when you're just starting out, but they fall apart as the business expands. Integrating systems makes sure that growth doesn’t slow you down but helps your operations grow with you. This creates a solid foundation for expansion into new sales channels with reduced administrative workload, cleaner books, more informed decisions

Result: The Xero Wix integration doesn’t just save time, also creates a stronger, smarter, and better-prepared business for growth.

Get started by integrating Xero and Wix!

Now, you no longer have to pick between expanding your business and keeping spotless financial records. The Xero Wix integration lets you automate data syncing, avoid mistakes in your books, and gain a clear view of how your business is doing.

Here’s the thing, though: Wix and Xero don’t provide an easy, ready-made one-click way to link the two platforms. You can use third-party apps and integration solutions like Webgility, which are designed specifically for ecommerce businesses. 

Why choose Webgility for Xero Wix integration? 

Integrating your Wix store with the Xero accounting system using Webgility eliminates the friction between sales and accounting. This enables ecommerce businesses to turn disconnected systems into a unified, automated workflow that helps them grow efficiently and profitably.

Here’s why Webgility is the #1 ecommerce accounting automation tool to integrate these two potent solutions:

• Automatically syncs every order, refund, fee, and tax from your Wix store into Xero
• Keep track of orders, stock levels, earnings, and financial details across all your sales platforms in one place
• Makes managing inventory and shipment details easier by integrating with Xero and top shipping tools like FedEx, ShipStation, and others
• Map sales tax, capture complex transaction details, and posts journal entries correctly in Xero
• Access profit margins, financial reports, and reconciliations by channel, or product

What’s stopping you? Start simplifying how you work today. Give Webgility a shot with its 15-day free trial!

FAQs

Do I need technical skills to set up the Xero Wix integration?

No, using Webgility you don't. Most platforms provide a guided setup and user-friendly interface. Basic familiarity with your Wix and Xero accounts is enough.

Can I sync past Wix orders into Xero?

You can, using Webgility. Some integration platforms support historical order sync, so your books accurately reflect past sales.

Will the integration work with my existing Wix products and Xero chart of accounts?

Yes, Webgility + Xero Wix integration works with your existing setup. Webgility automatically imports your current Wix catalog and syncs with your established Xero chart of accounts without requiring changes to your existing workflows.