Daily Summaries vs. Per-Order Posting
Bookkeep posts daily summaries to QuickBooks. Webgility posts every transaction, line-item, fee, and tax — so when something breaks, you can see which order caused it. Both reconcile. Only one explains.
Daily batch summaries vs. per-order operations.
- Daily summary journal entries to QuickBooks
- Accurate daily totals — sales, fees, net deposit
- Per-order posting (daily summary only)
- Real-time sync (batched daily)
- Click-through to source order from QuickBooks
- Real-time inventory sync
- Multi-channel inventory management
- POS integrations (limited)
- Automated exception handling
- Workflow automation
- Purchase order management
- B2B and wholesale order management
- QuickBooks Desktop support
- Free onboarding (paid add-on)
- Per-order detail or summary — pick per channel
- Real-time sync — as often as every 15 minutes
- Every QuickBooks entry ties back to its source order
- Real-time two-way inventory sync — bundles and kits
- 70+ platforms on one workflow
- POS: Shopify POS, Square, Clover, Lightspeed
- Automated exception handling — pre-posting checks
- Workflow automation
- Purchase order management
- B2B and wholesale order management
- QuickBooks Desktop support
- Free onboarding on every plan
- Feature-based pricing from $39/mo — revenue-independent
- 70+ profitability insights — channel, SKU, promo, customer type
Both Reconcile. Only One Explains.
Bookkeep posts one daily summary entry per channel — sales totals, fee totals, net deposit. The totals are accurate. When your accountant asks "which order is entry 18 from?" the answer isn't in QuickBooks. Webgility posts every order individually. Customer name, channel, line items, fees, taxes — all visible, all clickable back to the source. Audits that take hours become minutes.
- Every QuickBooks entry links to its source order
- Exceptions caught before they post — not discovered at close
- Disputed transactions resolved without leaving QuickBooks
- Today's orders in QuickBooks today — not tomorrow's summary
- Month-end close in hours, not days
Today's Orders in QuickBooks Today
Bookkeep runs daily batches. Today's orders appear in QuickBooks tomorrow, as one summary line per channel. Webgility syncs as often as every 15 minutes. Your cash position, receivables, and inventory reflect live activity — not yesterday's. For operators making purchasing or fulfillment decisions during the day, that difference is real.
What Happens When You Add a Channel
Bookkeep is built for single-channel small businesses. Add Amazon to your Shopify, or open a retail location, and you're outside the lane it was designed for — no inventory sync, no POS, no cross-channel reporting. Webgility manages 70+ platforms natively. When you add a channel, you add a connection. You don't add a new tool.
When Bookkeep is the right call
Single-channel small business at under 100 orders/month, single QuickBooks entity, accountant is fine with daily summaries, no inventory sync needed, no POS, no wholesale, no plans to add complexity. Bookkeep runs that cleanly. The question is whether that profile describes where you'll be in 18 months. If you're already past it — or adding a second channel soon — you're better served by infrastructure that scales with you.
Growth brands on what changes with per-order detail.
We went from $1.9 million to $5.5 million in revenue and now process over 10,000 online orders a month. You cannot truly scale any online business without Webgility's automation.
We used to find accounting errors three months later. Now we catch them the same day.
Without Webgility, we would probably have had to hire a full-time accountant to reconcile all the sales data.
Common questions when switching from Bookkeep.
Not necessarily. Webgility supports both modes — you can post summary entries to QuickBooks while keeping per-order detail available for audits and disputes. You get the clean summary your accountant wants, and the granularity you need when something needs investigating. You're not forced into per-order.
Bookkeep prices per entity. Multiple QuickBooks companies mean multiple subscriptions. Webgility plans cover one QuickBooks company each by default, so multi-entity operators run one subscription per entity on both platforms. The math is usually close at low order volume and favors Webgility as order counts rise — because Bookkeep's per-entity model doesn't change while Webgility's feature-based pricing stays flat.
Natively. Amazon, Walmart, and eBay collect and remit sales tax on your behalf. Webgility detects marketplace-collected tax orders and classifies them correctly so your P&L doesn't double-count collected tax as revenue. This is a built-in rule, not a manual mapping.
No. Keep Bookkeep posting to your live books. Point Webgility at a sandbox QuickBooks file, post a month of activity with per-order detail, and compare both with your accountant. See what changes. Free onboarding is included — no cancellation required to test.
Run both books side by side. Compare what your accountant sees.
Keep Bookkeep posting to your live QuickBooks. Point Webgility at a sandbox file. Post a month of per-order detail. Compare the two with your accountant — especially on exception handling and fee classification. Free onboarding covers the setup. Bookkeep never has to stop running.
Talk to Our Experts →- Bookkeep keeps running during the test
- Sandbox QuickBooks for side-by-side comparison
- Maps to your existing chart of accounts
- Free onboarding on every plan
- Typical setup: under an hour
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A real instance pre-loaded with sample orders, channels, and accounting entries. Nothing to install. No account needed.
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