From Order to Certified Books
Webgility reads transactions from your sales channels, applies accounting rules, posts clean entries, reconciles payouts, and, with our certified experts, guarantees that your ecommerce books are ready to trust.
AUTO-PROCESSED
FOR REVIEW
BY SARAH K.
BOOKS CLEAN
Nothing posts until it passes.
The moment that separates reconciliation from data transfer is the validation gate. Before any entry reaches your accounting platform, Webgility runs a series of automated checks, comparing amounts against expected values, matching payouts to source orders, flagging anomalies that fall outside normal variance ranges.
Basic connectors post everything and let your accountant find the problems. Webgility finds the problems before they post. The distinction matters: an error in your books compounds. An error caught in validation disappears.
Orders post before the deposit arrives.
Most accounting systems wait for the bank deposit and try to figure out what's in it. Webgility works the other way: every order posts to a dedicated clearing account in QuickBooks for that channel and payment method, so when the deposit arrives, it's already reconciled against a full ledger.
This is what makes real-time visibility real. You're not reading the bank feed — you're reading channel-level accounts that update with every transaction. Cash position, margin by channel, and settlement status are current because the books are current, not because a batch ran overnight.
Software automates. Specialists certify.
Always-on automation handles every transaction in real time. At the end of every month, a Webgility certified specialist takes over, reviewing the close, reconciling any flagged items, and certifying that your books are complete and accurate.
Automated reconciliation
Every order, fee, payout, and refund, processed in real time, 24/7. Pre-post validation runs on every transaction. Anomalies are flagged automatically. Your books stay current without manual intervention.
Specialist review
At month-end, a Webgility certified specialist reviews every flagged exception, reconciles payout totals against channel settlement records, and verifies that all transactions have posted correctly to the right accounts.
Books certified
The close is not complete until the specialist signs off. You receive notification that your books have been reviewed, reconciled, and certified, every order, every fee, every payout accounted for. Not an estimate. Certified books.
Three things that change how you operate.
Certified books are not just a compliance deliverable. They're the operational foundation that changes the quality of every decision you make.
Always-on visibility
Every transaction posted in real time means your books reflect current reality, not last week's batch. P&L, inventory position, and cash flow are always current. No waiting for the close to understand where you stand.
Certified monthly close
Every month, your books are reviewed and certified by a Webgility specialist. Not approximated. Not manually reconciled by your team. Certified, with a full audit trail tracing every entry back to the original order.
Decision-grade reporting
Channel-level P&L. Margin by SKU, net of fees and returns. Cash position adjusted for settlement timing. The operational analytics that come from books you can actually trust, not approximations you have to verify before acting on.
This is not sync. This is reconciliation.
A connector moves data. Webgility reconciles it. The difference is not marketing language, it's the operational gap between summary data that looks correct and transaction-level data that is correct. Summary sync tells you Shopify revenue was $14,882 this week. Webgility tells you exactly which orders that came from, what fees were deducted, which refunds were processed, and how the net payout maps to what actually landed in your account.
The difference is visible in two places: the quality of your monthly close, and the quality of the decisions you can make from your books.
- Revenue summaries by period
- Fee totals without line-item detail
- Payouts posted as lump sums
- No pre-post validation
- No anomaly detection
- No specialist review
- Every order posted with full line-item detail
- Every fee classified to correct account
- Every payout mapped to source orders
- Pre-post validation on every transaction
- Anomaly detection flags discrepancies
- Specialist certifies every monthly close
See Webgility in Action.
A real instance pre-loaded with sample orders, channels, and accounting entries. Nothing to install. No account needed.
Find out what your operational gaps are actually costing you.
Our team of experts will help surface your operations and finance concerns. In 30 minutes, we will discuss your channels, accounting setup, leakages, inventory inconsistencies, and close process.