Postage Is a Cost of Goods. Post It That Way.
Webgility ties every Stamps.com label purchase back to the order it fulfilled and posts the postage cost to the correct QuickBooks or Xero shipping expense account, automatically, every time.
You're Buying Postage. Your Books Don't See It.
Stamps.com lets you buy USPS and carrier postage on demand, deducting from a prepaid account balance. Those purchases are real costs tied to real orders. Without a direct line to your accounting system, postage either goes unrecorded or shows up as a lump-sum account drawdown with no order-level detail.
Webgility maps every Stamps.com label purchase to the order it belongs to and posts the cost to the correct QuickBooks or Xero expense account. First Class, Priority, and Express postage land in separate lines. Account top-ups post as prepaid postage assets and draw down as labels are purchased. Your books reflect what actually happened.
Every Label Accounted For, Every Period Closed Clean
At month-end, your total postage expense should tie back to your Stamps.com account activity and to the orders you shipped. Webgility reconciles all three automatically, labels purchased, orders fulfilled, and account balance, so your books match your shipping history without any manual lookups.
If you collect shipping charges from customers, Webgility tracks the spread between what customers paid for shipping and what you paid Stamps.com. The true net postage cost posts correctly, not inflated by customer revenue and not buried in a combined shipping line.
See Webgility in Action.
A real instance pre-loaded with sample orders, channels, and accounting entries. Nothing to install. No account needed.
Postage Costs in QuickBooks, Order by Order
Webgility connects Stamps.com to QuickBooks or Xero and posts every postage cost accurately. No manual label lookups, no lump-sum postage entries, no surprises when you reconcile your shipping expenses at period-end.
Order-level postage tracking
Every Stamps.com label purchase matched to the specific order it fulfilled and posted to the correct QuickBooks shipping expense account. No lump-sum postage lines.
Service-class breakdown
First Class, Priority, and Express postage tracked in separate expense lines. Know exactly what each service level costs you per period without any manual sorting.
Live in days
Webgility maps your Stamps.com account to your chart of accounts, confirms postage mapping with a test sync, and goes live in 3–5 business days.
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